Approval of documents

Do you want to keep all important documents under control?

Our Asseco SPIN system allows you to easily set up an approval process for any type of document, from invoices to contracts. Everything will be transparent and fast. You will get an overview of who approved or rejected the document and when. Simplify your work and save time with our intelligent approval system.

Key features

• Flexible setting: The system allows you to adapt the approval process to the specific needs of the organization. It is possible to define different types of documents that will be subject to approval (eg invoices, contracts, travel orders) and determine individual approval steps for each type of document.
• Definition of powers: Each user of the system is assigned clearly defined powers. He can establish a document, approve it or reject it, while the scope of his powers can be limited to a certain amount or a specific center of the organizational structure.
• Document statuses: The system tracks the current status of each document throughout the approval process.
• Typical statuses include: created, created, pending approval, approved, rejected, returned for editing, etc.
• History of changes: The system records all changes and actions performed on the document, including information about who approved or rejected the document and when.
• Notifications: The system automatically notifies responsible users of new documents awaiting their approval. Notifications can be sent by email or through a mobile application.
• Mobile application: Approving documents is also possible using a mobile application, which allows approvers to quickly access documents and make decisions even outside the office.

Types of documents that can be approved:

• Invoices: Incoming and outgoing invoices.
• Contracts: Different types of contracts (purchase, rent, services).
• Internal documents: Various types of internal documents (eg leave requests, purchase requests).
• Travel orders: Reimbursement of business travel expenses.
• Purchase orders: Orders for goods and services.
• Applications: Different types of applications.
• Absences: Requests for leave, sick leave and other absences.